When present, how should video footage be used in report writing?

• A. It should be destroyed after the incident
• B. It should be copied into the body to replace written notes
• C. It should be reviewed according to agency policies to aid in the report
• D. It should be ignored unless asked by a supervisor

Answer: (C)

Video footage is a source of objective detail that can help verify what happened and fill gaps in memory or notes. Because agencies establish policies on how to handle such material, it should be reviewed under those guidelines before being used in a report. Following policy ensures you respect privacy, maintain chain of custody, and keep the material admissible and properly disclosed. It also tells you how to view, reference, or cite the footage, which portions are relevant, and how to document time stamps or sequences without overstepping limits on access or disclosure. When used correctly, the footage complements written notes by corroborating statements and clarifying the sequence of events, rather than replacing the written record. If the policy restricts certain uses—such as redactions, retention periods, or who may view the footage—those rules guide your approach so you don’t risk misinterpretation or breaches of procedure. In short, review video footage according to agency policies to ensure accurate, compliant, and responsible use in the report.