If your report lacks clarity, what should you do?

• A. Ignore it and hope readers understand.
• B. Add more jargon.
• C. Publish as is.
• D. Revise it to ensure a clear picture of the incident for readers.

Answer: (D)

Clarity in a report means presenting facts in a way readers can immediately understand what happened, who was involved, when and where it occurred, and why it matters. When a report lacks clarity, the best course is to revise it, rewriting for precision and readability so readers can form a clear picture of the incident. To do this, tighten sentences, replace jargon with plain language, define any necessary terms, and organize information logically—start with a concise summary, then lay out the events in chronological order, noting who did what, when and where, and how or why it happened, followed by supporting evidence and statements. Check for consistency, spell out abbreviations, and verify facts. Reading the draft aloud or having a colleague review can help catch unclear passages. Ignoring the issue, publishing as is, or adding more jargon would keep readers from understanding the report and could undermine accountability and investigations.